Board Motion Preparation Templates

Board Motion Approval Process for Overnight Travel and Purchases

To ensure proper oversight and approval, complete and submit the required templates for board motion preparation.

Required Templates for Board Approval

Pennsbury School District_Conference Request

Use for:

• Professional conferences, workshops, or training sessions requiring overnight travel.                        
• All overnight educational leaves — Board approval required at least 60 days in advance

Process:

• Complete the Pennsbury School District_Conference Request and  Educational Leave (check the relevant box on form).
•  Submit to your building principal, Content Supervisor and the appropriate Central Office Administrator with sufficient time for review.
•  Requests are reviewed at the Board Education Committee Meetings (last Thursday of each month).
•  Approved items appear on the next month’s Board Action Meeting agenda.

Pennsbury School District_Purchase Request

Use for:

• Any purchases requiring Board approval.
• Textbook Adoptions (must also include the Textbook Selection - Interactive.pdf).

Process:

• Complete the Pennsbury School District_Purchase Request and attach required documentation.
•  Submit to your building principal and Content Supervisor and the appropriate Central Office Administrator with sufficient time for review.
•  Reviewed at the Board Education Committee Meetings (last Thursday of each month).
•   Approved items appear on the next month’s Board Action Meeting agenda.

Pennsbury School District_Student Event Travel Request (Formerly: Request for School Board Approval for Overnight Co-Curricular Trips)

Use for:

• Student-related travel, including competitions, sporting events, or academic events requiring overnight travel. 
• Must be submitted at least six (6) weeks in advance, unless unusual circumstances arise.

Process:

• Complete the Pennsbury School District_Student Event Travel Request and  Educational Leave  (check the relevant box on form).
•   Include details on financials, travel & housing arrangements, educational value, itinerary, chaperones, etc.
•  Submit to your building principal, Content Supervisor and the appropriate Central Office Administrator with sufficient time for review.
•  Reviewed at the Board Education Committee Meetings.
• Approved items appear on the next month’s Board agenda.

Refer to Administrative Regulation AR 309.1-2 Educational Leave Days for additional details on Educational Leaves.

Following these guidelines ensures timely review and approval of your request.